The following website has a listing of unallowable and unallocable costs and the related Federal Acquisition Regulation (FAR) citation for each: NIH Office of Management's Unallowable / Unallocated costs. ![]() You are encouraged to visit the following Division of Financial Advisory Services (DFAS) Websites or call DFAS staff at 30 for guidance: Main DFAS website, DFAS Frequently Asked Questions. See the NIH Glossary's definition of Indirect Costs. Indirect costs (Facilities & Administrative costs) are defined as costs that are incurred by a grantee for common or joint objectives and that, therefore, cannot be identified specifically with a particular project or program. This field will be automatically calculated based on the sum of the "Direct Cost less Consortium Indirect (F&A)" and "Consortium Indirect (F&A)" fields. If this project does not involve a subaward/consortium, leave the field blank. If this project involves a subaward/consortium, enter the actual consortium indirect (F&A) costs for the budget period. See the NIH Glossary's definitions of Direct Cost and Indirect Cost. This figure must be in $25,000 increments, and it may not exceed $250,000 in a budget period. Direct Costs Direct Cost less Consortium Indirect (F&A):Įnter the amount of direct costs, but do not include actual consortium indirect (F&A) costs. Enter the requested/proposed end date of the budget period. For period 1, the start date is typically the same date as the Proposed Project Start Date on the SF 424 (R&R) Form. Enter the requested/proposed start date of the budget period. The following instructions (under "Budget Period 1") can be used for each Budget Period (1-5). ![]() The form will generate information for the Cumulative Budget Information section, which reflects information for the total project period. The fields are the same for all budget periods. If requesting fewer than 5 periods/years of support, complete only the applicable budget periods and leave the others blank. A budget period is typically 1 year of support. The Modular Budget Form provides budget fields for up to 5 periods of support (e.g., Budget Periods 1 - 5). Prior to award, NIH may request additional budget justification in exceptional circumstances. Provide an additional narrative budget justification (in the Additional Narrative Justification section) for any variation in the number of modules requested. A typical modular grant application will request the same number of modules in each budget period. There will be no future year escalations. Modular budgets are simplified therefore, detailed categorical information is not to be submitted with the application.įor all modular budgets, request total direct costs ( in modules of $25,000), reflecting appropriate support for the project. For more information:įor more information on how to prepare your budget, see NIH's Develop Your Budget page.Īlso see NIH's Modular Research Grant Applications page. Note: The terms "detailed budget" and "R&R Budget" are used interchangeably. Special Instructions for Applications Proposing the Use of Human Fetal Tissue: If the use of human fetal tissue obtained from elective abortions (HFT) (as defined in the NIH Grants Policy Statement) isincluded in the proposed application, regardless of whether you will incur a cost for HFT, you cannot use the PHS Modular Budget Form regardless of the activity code and must use the R&R Budget Form in G.300 - R&R Budget Form. Special Instructions for Foreign Organizations (Non-domestic Entities): Foreign organizations must use the R&R Budget Form in G.300 - R&R Budget Form. Refer to your FOA and to the following instructions for guidance on which Budget Form to use. However, there are exceptions and other distinctions. You must use the R&R Budget Form if you are applying for more than $250,000 per budget period in direct costs. Generally, you must use the PHS Modular Budget Form if you are submitting a research grant application from a domestic organization and you are applying for $250,000 or less per budget period in direct costs. There are two primary types of Budget Forms: the detailed R&R and PHS 398 modular. Who should use the PHS 398 Modular Budget Form? Total Direct and Indirect (F&A) Costs (A+B)
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